NOTES OF AUGUST 28, 2017 RYE BOARD OF SELECTMEN MEETING
Final Revision B – Provided by the Rye Civic League
Present (clockwise around table): Town Administrator Michael Magnant, Selectmen Craig Musselman, Priscilla Jenness and Phil Winslow, Finance Director Cyndi Gillespie.
Also present and sitting in the audience or the lobby outside: Police Chief Kevin Walsh, Interim Fire Chief Tom Lambert, Public Works Director Dennis McCarthy,
Persons present from the public included: Steven Borne, Deb Crapo, Peter Crawford, Alan Gould, Elizabeth Sanborn, Von Sanborn, Jenny Sears.
Editor’s
note: For ease in finding particular
sections using the archived video and audio on the Town website, the elapsed
time is indicated. Use the slider and
the elapsed time indicated at the bottom of the video window to fast forward to
the desired section. Videos on the Town website may currently be accessed
at www.town.rye.nh.us by clicking on
“Town Hall Streaming” at the bottom left of the screen. Follow the link for “Town Hall Live
Streaming,” then find the meeting by date under “Previous.”
The video starts
at 6:30:36 p.m. (0:00 elapsed).
Summary
1.
The new Fire Chief, Mark Cotreau, was
introduced.
Announcements
There were no
announcements.
Public comment (0:44 elapsed)
Selectman Musselman
said that Dow Ln. could be discussed when that agenda item arises. He warned that the purpose of the public
comment period is not to ask questions.
The last couple of times, comments have gone on for 20-25 minutes. In the future, these will be limited to the
five minutes per person allotted, he said.
Deb Crapo complained
about the new assessed valuations and said that the contract assessing firm is
using appraised values, not assessed values.
She said that her land is valued at $.5 million, but, the next street
over, the land is valued for much less.
My taxes will go up almost 40 percent, while the town in general is up
14 percent, she said.
Steven Borne expressed
hope that the appointment to the Seacoast Cancer Cluster Investigation
Commission would be made later, and that it will only be announced tonight. He also voiced various concerns with the
Master Plan process, and said that the town needs to “up its game” on planning.
Sealing of minutes (9:09 elapsed)
The motion to seal the
minutes of the non-public session on August 22, 2017 carried unanimously.
Consent Agenda
All four items were
unanimously approved. None were taken
off of the agenda.
Minutes (10:30 elapsed)
The minutes of the
August 14, 2017 meeting were unanimously approved with changes. Selectman Musselman commented that he had no
idea what he was saying when he said that the Superintendent has purview over
Rye Elementary School. The issue of
decision making regarding the schools needs to be researched, he said. The minutes of the non-public session of the
same day were unanimously approved without changes. The minutes of the public and non-public
meetings of August 22, 2017 were unanimously approved without changes.
Introduction of Mark Cotreau, new Fire Chief (17:20
elapsed)
Chief Cotreau was
present with his wife Priscilla. He said
that he had started his career in Dover, NH in 1981 and that he graduated from
the New Hampshire Fire Academy. He said
that he is excited about moving to the area.
Town Administrator
Magnant said that it was not yet Interim Fire Chief Tom Lambert’s last day, but
thanked him for his service. He also
thanked Alan Gould who, he said, had conducted the search at cost. Editor’s
note: Mr. Gould is Rye’s former Police
Chief and Town Administrator. He
then read some of the comments that Mr. Gould’s firm, MRI, had received when
talking to references.
Seacoast Cancer Cluster Investigation
Commission (24:20 elapsed)
Selectman Musselman
said that the Selectmen have a copy of HB484 in their packets. That bill set up this Commission. There are Senate and House appointments and
obligations for appointments from the minority and majority parties, he
said. He said that someone with a
medical background would be preferred.
He suggests that volunteers be requested, with responses due prior to
the next Board of Selectmen meeting.
Selectman Winslow
agreed and said that they should be proactive.
He referred to Tom Sherman and Burt Dibble as medical doctors who are
possible candidates. Editor’s note: Dr. Sherman was recently the State
Representative for Rye, but ran unsuccessfully for State Senate rather than for
re-election to his House seat. Dr.
Dibble is a member of the Rye Zoning Board of Adjustment.
Other possible
candidates who are medical doctors were mentioned. Selectman Musselman said that a Registered
Nurse might also qualify.
Infrared repairs to Wallis Rd. (29:55 elapsed)
Public Works Director
Dennis McCarthy said that Felix Marine had presented options. They are willing to do the small
project. The Town has no experience with
the infrared process, which involves bringing in propane heaters and adding
asphalt. Heating is done to two inches
deep. Repairs should be done when the
temperature is above 40 degrees and rising.
He said that Greenland finds road repair more challenging due to monetary
issues. If Rye were to repave both
Wallis and Sagamore Roads it would consume an entire year’s paving budget, he
said.
Selectman Winslow said
that he would like a quarterly update on use of the $119,000 in Highway Block
Grant funds. Editor’s note: See the notes of
the August 14, 2017 meeting during which a grant of approximately this amount
for additional funding, from the State surplus, was accepted.
The motion of Selectman Musselman to
authorize entering into the contract with Felix carried unanimously.
Coalition Communities contribution (36:38
elapsed)
Town Administrator
Magnant said that he had put this on the agenda as he had not heard back from
the attorney for the Coalition. He has
since heard back, and there is a legislative committee that will be studying
school funding. Thus, the town probably
should still provide its contribution of $5000 per year.
Selectman Musselman
explained the history. Rye residents
were once on the hook for significant taxes.
A total of 35 property rich towns, including Wolfeboro, Portsmouth, New
Castle and Newington participate in the Coalition, he said. Editor’s
note: In response to the Claremont
decision of the New Hampshire Supreme Court, that determined that funding local
education solely through local property taxes unconstitutionally deprived
residents of property poor towns of their constitutional rights, a state-wide
property tax was instituted. While that
state-wide tax is still on the books, and in fact, still appears as a $2.49 per
$1000 assessed valuation charge on the most recent tax bills, in reality, Rye
is able to keep all of the funds that it collects from this tax. As recently as 2004, however, Rye had to
remit over $2 million to the State to be used to fund education in property poor
School Districts. Rye was considered a
“donor town” as it was property rich.
Policy on interest on overdue taxes (39:37 elapsed)
Town Finance Director
Cyndi Gillespie said that the auditors had noticed that there is no written
policy on this. While the process under
the policy is not changing from past practice, there was some confusion with
the change in the Tax Collector as to her authority to waive interest.
Selectman Musselman
referred to a maximum $25 waiver authority without Board of Selectman
approval. He said that there had been a
circumstance this year where a notice of taxes due was not mailed to the
correct address due to a change of address.
In addition, his own tax payment had been credited to the wrong
account. He suggested that these sorts
of situations could always be handled by the Tax Collector without Board of
Selectman involvement.
Selectman Winslow asked
what the Town’s cost of borrowing would be if it used it. Ms. Gillespie responded that it was about 3
percent. Selectman Winslow expressed
concern that residents are being hit with 12 percent interest. Ms. Gillespie said that the rate is specified
by State law. When refunds are issued,
these are subject to 6 percent interest, she said.
All were in favor of
approving the policy, as modified by Selectman Musselman’s comment.
Notary/Justice of the Peace fees (45:08 elapsed)
Under this policy, the
discussion was that the Town will pay for the expenses of town employees who
become notaries. It was revealed that
there is no charge to Rye residents and property owners for this service.
Ms. Gillespie stated
that there are three persons in the Town Clerk’s office who are notaries, and
three more “upstairs.” The cost is $75,
but it is not annual. Mr. Magnant said
that certifications are good for ten years.
All were in favor of
approving the policy.
Policy on use of the Town Seal (48:00 elapsed)
Town Administrator
Magnant said that the Heritage Commission is planning a fund raiser in which
baseball caps and t-shirts would be sold, potentially with the town seal. He inquired of the Town Attorney, who said
that the decision was up to the Board of Selectmen, he said.
Selectman Musselman
referred to a long policy against corporate logos on banners in Rye. A couple of years ago, there was a mailing to
raise money for Town Hall that had a realtor’s logo on it. The Rye Historical Society is allowed to sell
the Town Flag, which includes the Town Seal, he said.
Selectman Jenness noted
that many responses to the Town’s requests for proposal include the Town
Seal. Selectman Musselman noted that his
firm does this with their proposals.
Selectman Winslow asked
what protection could be obtained if the Town Seal is registered or
copyrighted.
Mr. Magnant said that
the Town Attorney would have to look into that, as it is not his area of
expertise.
Selectman Jenness
suggested that a policy be drafted.
Selectman Winslow nodded in agreement.
Dow Lane safety issues and proposed elimination of
through traffic (58:12 elapsed)
A large crowd of Dow Lane Residence
were in attendance filling all available seats in the meeting room. Opening remarks and attendee comments:
Jenny Sears - 6 Dow Lane
·
Aware
of deferred requests re: Dow Lane
·
Aware
used as access point since 1809, but that cut through James Dow farm did not
take into consideration cars since they were not invented until 1886.
·
Of
the cars surveyed in the summer of 2016, 60% were recorded speeding
·
Now
it is a through way of convenience.
·
Original
letter had 51 signatures, but that number could be tripled.
·
Staggering
number of close calls
·
Speeds
up to 45-50 mph
·
Even
technology such as Apple and Google Maps, Waze, etc. direct drivers to take
Dow. There is no eliminating such
technology.
·
Sears
family has a 4 year old and an 18 month old
·
Already
her car was demolished from being rear ended just pulling into her driveway
·
Only
answer is to shut off where road meets Route 1
Elizabeth Sanborn - 16 Dow Lane
·
Echo
Jenny Sears comments
·
Lived
on Dow 20 plus years
·
One
of the remaining affordable neighborhoods.
·
Rye
needs young families such as our neighbors
·
Road
is currently unsafe for children and pets
Debra Chase - 31 Dow Lane
·
Lived
on Dow for 33 years and it has just gotten worse.
·
Drivers
don’t obey the three foot rule
·
We’ve
previously asked for speed bumps, but never got any response
·
Police
are there at wrong times…and drivers just spot them.
Betsy Bass - 40 Dow Lane
·
Resident
for 35 years.
·
30
years ago they approached BOS for same issue and were just “moved along”
·
In
some Scandinavian countries cars are banned from certain areas.
·
History
shows that at one time there was not a light at Breakfast Hill
·
It
is time to address our road
Robert Lonman (sp?) - 26 Ham Lane
Don Magstrom - 175 Washington Road
·
House
looks right down Dow
·
Cars
traveling faster & faster
·
People
don’t see stop sign, run up onto my lawn
Brett Mulvey - 48 Dow Lane
·
Lived
on Dow for 8 years
·
Always
nervous when walking daughter in stroller
Steve Borne
·
Commuted
15 years and used Dow Lane, but now it has gotten so much worse that one can’t
get onto Route 1
(59:24
elapsed)
Police Chief Kevin Walsh invited to
speak
·
Commented
that the open communication with residents was good
·
Letter
from Chief Walsh to BOS dated 8/25 shared with Jenny Sears
·
His
team is taking about different strategies to take, but no firm action yet
·
Most
people traveling 35-45 mph…but needs to try and get it to 30 mph, the posted
speed limit
·
Will
get Message Board up.
Selectman Priscilla Jenness
·
Debris
comment in letter…Don’t think you’re alone. Love Lane is the worst on record.
·
Traffic
by my house at Cable Road & Central is horrible.
·
All
places in town have speeding problems.
·
The
State has no sign on Route 1 announcing change of speed to Dow Lane.
Chief Walsh
·
Thanks
for the ideas, we will discuss it in the District 6 meeting
Selectman Priscilla Jenness
·
Perhaps
they can extend the approach 25 feet
Selectman Phil Winslow
·
In
your letter, Chief, you said it was not in the best interest of the town to
make Dow Lane a cul-de-sac.
Chief Walsh
·
Cars
speeding are Rye residents, who use four access points to enter and exit Rye
Selectman Phil Winslow
·
Elwyn,
Lang (not signaled but working on), Washington, Dow.
·
In
future, all will be signaled except Dow.
·
May
need to face up to making Dow a cul-de-sac.
Chief Walsh
·
Speed
is the number one quality of life complaint
Selectman Priscilla Jenness
·
Can’t
reroute to Washington Road as it would mean 2000 more trips in front of schools
if cul-de-sac
Selectman Craig Musselman
·
Two
intersections in Rye don’t work:
Washington & Wallis and Dow & Route 1
·
Discussion
ensued abut squaring off entrance in North Hampton, not in Rye
Chief Walsh
·
45
mph is speed limit going north on Lafayette Road
Selectman Craig Musselman
·
——-
will never slow it down
Vaughan Sanborn
·
It
would if police catch
Selectman Craig Musselman
·
Questioned
if there was enough land to make a cul-de-sac
Public Works Director Dennis McCarthy
·
Right-of-way
is 33 feet wide
Selectman Craig Musselman
·
Can’t
do cul-de-sac
·
Not
sure it’s BOS’ decision to dead end a road.
May need Town Meeting approval.
·
Had
an issue last year at Ocean Blvd. and Fair Hill (Shoals View), and the warrant
article passed by a large majority
·
Personally
I agree with all of you if we had the land.
Selectman Priscilla Jenness
·
Do
we have an accident count?
Jenny Sears
·
How
many accidents on Dow versus light at Washington?
Chief Walsh
·
More
at light
·
Got
warning light regarding red light….issue coming up hill.
Jenny Sears
·
The
business owner at 56 Dow has parking lot and land. Nancy Splaine
Tom Swist - 9 Dow Lane
·
We’ve
heard a lot of agreement on speed
Dieter ______ - 23 Ham Lane
·
Disagreed
that Dow was only used by town residents. Others use it as a cut-through
Brian Mulvey
·
I
use it as a cut through
Elizabeth Sanborn
·
Based
on tonight’s conversation, many residents have met with the BOS previously on this issue.
·
A
traffic study was done last year
·
Amazing
how 65% were speeding. Lots of warnings
given, very few tickets
·
If
a warrant article is proposed, people won’t vote to make dead end unless it is
recommended by the BOS
Betsy Bass
Don Magstrom (sp?) - 175 Washington
Road
·
Install
a safety cone
·
Make
Rt. 1 35 mph and Washington Road 30 mph not 35
Steven Borne
·
What
next things will the BOS do with traffic study, so the info is available for a
warrant article?
Selectman Craig Musselman
*
First of all, you must recognize that there is no money to address now.
*
A traffic study of Route 1 would engage the DOT
*
We need to take under advisement
*
We need more data to develop case.
*
Maybe an advisory Town Meeting vote should be the first step
*
The second step would be a warrant article with dollars attached presented at
regular Town Meeting.
Brett ______
·
Could
we request that the BOS look into whether it alone can make the decision?
Selectman Craig Musselman
·
Not
sure to us it matters. We had the power
to do Shoals View but decided to make it a warrant article. We’d be criticized loudly if we made that big
a capital decision.
Jenny Sears
·
This
is a severe safety issue.
·
One
month ago I could have been killed.
·
This
can’t wait a year.
Selectman Craig Musselmann
·
To
Chief Walsh…do you give tickets for speeding at 35 mph?
Chief Walsh
·
Defending
them in court a problem.
Jenny Sears
·
Can
we get speed bumps in the interim?
Chief Walsh
·
We
are looking at a lot of options and we don’t know if that is the best as they
require a lot of maintenance dollars.
·
I
don’t want to commit to do for entire town
Selectman Craig Musselmann
·
These
were previously considered only for Recreation Road
Selectman Priscilla Jenness
·
Don’t
know if size of wooded area on Dow that is being referenced would accommodate a
fire truck.
Question: Could the State DOT area be used as
turn-around?
(116:15
elapsed)
Selectman Craig Musselman
·
Dow
Lane in Rye ends at town line.
Jeff Sears - 6 Dow Lane
·
Other
roads like Burnette have no turn-around.
Selectman Craig Musselman
·
Those
were designed years ago, if we are going to do it now, it will be done right
Steven Borne
·
Is
there a way to spend money from the surplus on that now?
Selectman Craig Musselman
·
It
doesn’t allow spending on unauthorized items.
(122:34 elapsed)
Selectman Musselman
said that there had been a good discussion, they appreciated their interest and
understood the point. He said that they
would “go from here.”
Someone in the audience
asked whether it would come up at a later Selectmen’s meeting.
Selectman Musselman
responded “it will be on the agenda if it’s on the agenda and you’ll see that
as it’s posted.” We’ll encourage you to
come when it’s on the agenda, he said.
There was discussion
about making Dow Lane one way.
Jenny Sears suggested
some interim ideas to improve safety that were not viewed favorably by the
Selectmen. Ms. Sears said that she had
been plowed into from behind by a car going 45 m.p.h. while she was trying to
pull into her driveway. It is a serious
problem right now, she said.
Chief Walsh said that a
ticket had been issued for distracted driving to the person.
(125:38 elapsed)
Jenny Sears again asked
whether anything could be done in the interim.
Selectman Musselman
laughed and said “tonight?” He added
that it was being discussed for the first time.
Selectman Winslow
suggested rumble strips. Chief Walsh
said that the thought would be brought up in a meeting with the State, which
has jurisdiction of the possible location for the strips.
Letter to State on Harbor Rd. bridge (131:04 elapsed)
Public Works Director
Dennis McCarthy asked the Selectman to sign a document relating to the Harbor
Rd. bridge. That will start the process,
he said.
Selectman Musselman
guessed that the bridge might be funded in 2026.
Editor’s note: See the notes of
the May 10, 2017, May 22, 2017 and June 12, 2017 meetings. The weight limit for this bridge has been
reduced, following an engineering study of various options to improve the
bridge that determined that the bridge is structurally deficient. This will likely have the greatest impact on
cement and rock trucks, although oil trucks and septage trucks will likely need
to schedule their bridge crossings for times when they are not full. Because of the possibility of using state
funds, that would not be available for a number of years, acting immediately to
resolve the problem, using solely town funds, was rejected.
Shoals View Dr. paving proposal exceeds
warrant article amount
Public Works Director Dennis McCarthy said
that the bid opening on this had occurred.
He did not reveal the amount.
Selectman Musselman raised his eyebrows when the low bidder was
revealed. Editor’s note: 2017 Warrant
Article 10, which passed 916-628, provides $125,000 for the paving of this dirt
road, between Parsons Rd. and Ocean Blvd.
Mr. McCarthy said that
550 to 800 lineal feet is involved. It
has been determined that it is all ledge, he said.
Town Hall back stairs and Town Finance
Director office improvements (135:35 elapsed)
Town Finance Director
Cyndi Gillespie addressed this issue.
She said that the new Assistant Building Inspector would be starting
September 11. The idea is that the
Building Inspector, Peter Rowell, would work out of the old Recreation office.
Selectman Musselman
asked why access could not occur within the building. Ms. Gillespie responded that it could, but
would need to be through Janice Ireland’s office.
Town Administrator
Magnant said that the current hand rail is not ADA compliant.
Ms. Gillespie referred
to the difficulty of obtaining responses to small RFPs (requests for
proposal). She also spoke about moving
her office to the former Sewer office, and providing a drop ceiling for privacy.
That led to discussion
about heating and cooling the office if it is enclosed.
Selectman Winslow asked
whether the expenditure would be precluded due to non-passage of the warrant
article on Town Hall. Editor’s note: 2017 Article 30, to provide $500,000 for town
hall improvements, including handicapped access, windows, and energy
efficiency, failed to pass 874-702.
Under N.H. Rev. Stat. Ann. 32:8, also known as “no means no,” no money
may be expended for a purpose for which no appropriation was made, which is the
case when a warrant article fails to pass.
Selectman Musselman
said that he did not believe that the expenditure would be precluded. He asked about the cost to rent a trailer.
Town Administrator
Magnant said that they already had those costs.
Ms. Gillespie said that
the modifications would not be done by September 11, but could perhaps be done
by November.
Selectman Musselman
asked how they know that the expenditure would not run afoul of “no means
no.” He also asked whether anything
constructed would need to meet code. He
also asked about approval of the Historic District Commission.
Mr. Magnant said that
the Town is not under the purview of the HDC, but in the past has brought
issues to them anyway.
Selectman Musselman
said that a courtesy review would be appropriate. He said a drawing was needed. He asked whether the HDC would approve
composite materials rather than wood.
Mr. Magnant referred to
holes in the Town Hall siding. They are
hoping to get a contractor in to deal with.
There are birds in the attic.
Last year there were squirrels and mice as well, he said.
Ms. Gillespie said that
she would get a sketch of the proposed changes to the stairway from Peter
Rowell.
Adjournment (155:54 elapsed)
Whereupon the meeting
adjourned at approximately 9:07 p.m.